Utilize this page to request reimbursement for any pre-approved travel or meeting costs covered by SWOG/The Hope Foundation.


  • Approved travelers are notified by SWOG/Foundation staff directly. Only those who have been expressly informed of coverage are eligible to submit for reimbursement.
  • SWOG no longer uses a separate reimbursement form; all reimbursements are processed using the form found on this page (see below).
  • Reimbursement requests must be received within 30 days after travel occurs.
  • Complete all applicable form fields.
  • Itemized receipts must be attached (compiled PDF format – please no images).
  • If this is your first reimbursement request, please also complete the payment authorization and W-9 forms linked below and email to your travel contact.

Authorization Form For Direct Payment

Form W-9

Submit Professional Development Feedback

See additional restrictions and guidelines in the form fields below.

Note that the system will generate an email to confirm receipt of your submission. Please look for this confirmation to know that your request has been received.